British Transport Police - Accelerating Digital Platform Procurement Without Compromising Governance

Pain point:

“We must procure a complex system at pace while maintaining governance, compliance and value for money.”

Discover how Clear structured the commissioning strategy, evaluation methodology and tender documentation to deliver a successful accelerated procurement.

Commercial Outcome

Delivered an accelerated procurement strategy enabling the technology platform to be sourced and mobilised within financial year deadlines
Reduced procurement and delivery risk through structured evaluation methodology, market engagement and clear tender documentation
Enabled operational improvements for front-line policing through rapid Accelerated Procurement of a Digital Policing Platform for British Transport Police implementation of mobile policing technology
Avoided project overruns and ensured compliance with Public Procurement Regulations

Situation

British Transport Police required specialist commercial and commissioning support to source a new digital policing technology platform. The system needed to be procured, contracted and mobilised rapidly in order to improve operational capability for front-line officers.

The organisation faced significant time and budget pressures, alongside the need to comply fully with Public Procurement Regulations and develop a robust business case aligned to Green Book principles.

Clear Consulting was appointed to provide specialist guidance on procurement strategy, evaluation methodology and tender documentation to ensure the procurement could be delivered successfully within the required timeframe.

Objectives

Develop a clear commissioning and procurement strategy for the technology platform
Design a robust evaluation methodology aligned to operational user needs
Prepare tender documentation including functional and non-functional specifications
Engage the market and stakeholders to ensure viable and competitive solutions
Deliver the procurement within accelerated timelines while maintaining regulatory compliance

Services

Procurement and Commissioning Strategy

Developed the end-to-end commissioning and procurement strategy
Prepared the Green Book business case input and procurement planning

Market Engagement and Requirements Development

Facilitated stakeholder workshops and user consultation
Conducted market engagement briefings with potential bidders
Developed functional and non-functional system specifications

One of Clear Consulting’s strengths is the ability to identify risks early and develop practical, workable solutions. Their structured approach helped us deliver the procurement successfully within challenging time constraints.

Evaluation and Tender Documentation

Designed evaluation methodology, scoring criteria and weightings
Prepared tender documentation and contract terms
Supported derogation reviews and clarifications

Agile Procurement Delivery

Managed the accelerated procurement using Agile methodology and sprint-based development of requirements
Coordinated stakeholder engagement and bidder clarification throughout the process

Achievements

Delivered the procurement within accelerated timelines and before financial year end
Ensured compliance with Public Procurement Regulations while maintaining pace of delivery
Enabled rapid mobilisation of a digital policing platform supporting front-line operations
Avoided programme delay and potential cost overruns through structured procurement governance
Strengthened stakeholder alignment through user engagement and market consultation

Operational Impact

Reduced time spent by officers completing paperwork through mobile digital reporting
Enabled evidentially robust digital record-keeping and time-stamping
Improved access to policing databases through secure mobile technology
Increased operational coverage across transport networks and remote areas
Improved real-time access to information on suspects, vehicles and missing persons

British Transport Police – Accelerating Digital Platform Procurement Without Compromising Governance

Pain point:

Commercial Outcome

Situation

Objectives

Services

Achievements

Operational Impact

We must procure a complex system at pace while maintaining governance, compliance and value for money.

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